For ServiceM8 + Xero
The missing half of ServiceM8, for trades that run subbies.
ServiceM8
Jobs, customers, your staff's schedule
Xero
Bills, payments, the books
Briefs, POs and dates to subbies
n8n
The hand-offs, on automations you own
Six gaps we fixed for ourselves
Subcontractors live outside the job
ServiceM8 is built around your own staff. Subbie quotes, purchase orders, compliance and invoices end up in WhatsApp and email.
Brief, quote, e-signed PO, progress, defects and invoice for every subbie — linked to the ServiceM8 job.
Deposits make jobs look unprofitable
A partial invoice adds a negative line, so the job total shows the remaining balance, not the contract value. GP reads far lower than it is.
Revenue rebuilt from the job's lines with deposits added back — genuine discounts and credits still count.
Room scans sit unused
The room scans your team captures in the ServiceM8 app contain the walls, doors and windows — but no floor plan you can quote from.
Every scan turned into a squared-up floor plan with areas, right on the job.
Subbie bills get retyped into Xero
Someone reads the invoice, checks it against what was agreed, and types it in. Mistakes and double payments follow.
Invoice checked against the PO and variations, then drafted as a bill in Xero with the job reference.
Subbies aren't on the schedule
ServiceM8 schedules your own staff. The builder's dates for a subbie get written down somewhere and passed on by text — or not.
Dates sent to the subbie to confirm on their phone, clashes flagged, and a reminder the day before.
The weekly numbers take a spreadsheet
Revenue in ServiceM8, costs in Xero, and nobody has time on Friday to join them up.
An automatic Friday report with GP per completed job and the ones under your floor.
Apps that connect to ServiceM8 + Xero
Subcontractor Portal
Your own appBriefs, quotes, e-signed purchase orders, site progress and subbie invoices — one place, not fifty WhatsApp threads.
$5,900 setup + $590/month
Scheduling & Bookings
Your own appThe dates the builder asked for, confirmed by your subbie on their phone — and a reminder the day before.
Included with the Subcontractor Portal
Ops Cockpit
Your own appThe numbers that run the business — leads, quotes, jobs, GP — on one screen.
Cockpit Lite $1,500 setup + $190/month
AI Ops Assistant
Your own appAsk the business a question. Approve the action it proposes.
+$190/month
How does it connect?
Through a ServiceM8 add-on you approve in your own account, with read access to jobs, customers, attachments and notes, and permission to add job materials. Xero connects with its standard sign-in and only creates draft bills for you to approve.
Does ServiceM8 stay the source of truth?
Yes. Jobs, customers and scheduling stay in ServiceM8, money stays in Xero. Hando reads from them and fills the gaps; it doesn't replace either.
Can I try it first?
Book a walkthrough and we'll show you the portal running on real-looking jobs, then confirm what your setup needs before you commit.
ServiceM8, Xero, WhatsApp, n8n and the other names and logos shown are trademarks of their respective owners. Hando is independent and not affiliated with or endorsed by any of them.